Monday, November 4, 2019



CAPTURE
COLLECT WHAT HAS YOUR ATTENTION
Capture anything and everything that has your attention in leakproof external “buckets” (your in-trays, email, notepads, voicemail etc.)—get them out of your short-term memory. (Use the Incompletion Trigger Lists to keep yourself “downloaded.”)
Have as few of these collectors as you can, and as many as you need. Empty them regularly, by processing and organizing (below). 

CLARIFY
PROCESS WHAT IT MEANS
Process the items you have collected (decide what each thing means, specifically).
If it is not actionable–toss it, incubate it for possible later action, or file it as reference.

If it is actionable–decide the very next physical action, which you do (if less than two minutes), delegate (and track on “waiting for” list), or defer (put on a Next Actions list). If one action will not close the loop, then identify the commitment as a “project” and put it on a Projects list. 

ORGANIZE
PUT IT WHERE IT BELONGS
Group the results of processing your input into appropriately retrievable and reviewable categories. The four key action categories are:
Projects (projects you have a commitment to finish)
Calendar (actions that must occur on a specific day or time)
Next Actions (actions to be done as soon as possible)
Waiting For (projects and actions others are supposed to be doing, which you care about)
Add sub-categories of these lists if it makes them easier to use (Calls, Errands, At Home, At Computer, etc.).
Add lists of longer horizon goals and values that influence you.
Add checklists that may be useful as needed (job description, event trigger lists, org charts, etc.).

Maintain a general reference filing system for information and materials that have no action, but which need to be retrievable.
Maintain an incubate system for triggers of possible actions at later dates (Someday/Maybe lists, calendar, tickler).
Maintain support information files for projects as needed (can be kept in reference system or in pending area).

 
 
REFLECT
REVIEW FREQUENTLY
(continued)
Review calendar and Next Actions lists daily (or whenever you could possibly do any of them). Conduct a customized weekly review to get clear, get current, and get creative (see Weekly Review).
Review the longer-horizon lists of goals, values, and visions as often as required to keep your project list complete and current.

ENGAGE
SIMPLY DO
Make choices about your actions based upon what you can do (context), how much time you have, how much energy you have, and then your priorities.
Stay flexible by maintaining an integrated life management system, always accessible for review, trusting your intuition in moment-to-moment decision-making.
Choose to:
1. Do work you have previously defined or
2. Do work as it appears or
3. Take time to define your work.
(You must sufficiently clarify and organize to trust your evaluation of the priority of the ad hoc.)

Ensure the best intuitive choices by consistent regular focus on priorities. (“What is the value to me of doing X instead of doing Y?”) Revisit and recalibrate your commitments at appropriate intervals for the various horizons of life and work (see Horizons of Focus): 

GROUND: Calendar/actions
HORIZON1: Projects
HORIZON 2 : Areas of focus and accountability  
HORIZON 3 : One- to two-year goals and objectives  
HORIZON 4 : Three- to five-year vision
HORIZON 5 : Purpose and principles
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1. Capture: là note lại các ý tưởng, cam kết hoặc thông tin có thể quan trọng, cần làm muốn làm ... Em dùng Google Keep & Todoist, sổ tay để capture.
2. Clarify: Xác định rõ idea, cam kết có ý nghĩa gì vs mình. Có thể là xác định bước tiếp theo, có là delegate, có thể là giữ làm reference hoặc delete it.
3. Organize: là input các ideas, cam kết vào calendar, action list, project list, reference, someday/maybe lists. Key là không giữ nhiều thông tin trong đầu để tập trung làm việc trước mặt.
4. Review: Là liên tục clear/update các capture tools, lists, lịch cho phù hợp. Em hay làm daily cuối ngày & cuối tuần.
5. Do: Là tập trung làm việc đã đề ra.